Managed PAYE payroll, built around your operating rhythm.
From routine salaries to variable pay, the aim is the same: an accurate pay run, supported by correct information, a clear approval process and dependable delivery.
The payroll cycle, handled with intent.
Every pay run should follow a sequence that is understood by the people involved. Good payroll is not simply the final number on a payslip; it is the quality of the process that led to it.
We work from an agreed payroll calendar. It sets the point at which information is due, when queries are raised, when the payroll is reviewed and when the agreed outputs are delivered.
That structure is useful for a payroll of any size. It becomes essential when a business has varied pay, regular staff changes or more than one person involved in providing and approving information.
What the service can include
We calculate gross pay, deductions and net pay from the employee, pay and adjustment information provided by you in line with the agreed payroll timetable.
We apply relevant PAYE, National Insurance and other authorised deductions using the payroll information, tax codes and instructions available for the pay run.
We process agreed starter, leaver and employee-record changes submitted by your authorised contacts before the relevant cut-off.
We provide payslips and the agreed payroll reports through the delivery method set out in your service schedule.
We prepare the agreed RTI payroll submission information for HMRC in line with the approved payroll and agreed timetable. The employer remains responsible for ensuring information and approvals are correct and for its statutory obligations.
Where explicitly included in the service schedule, we can administer relevant statutory payment calculations and authorised deductions using the information supplied.
We prepare the agreed year-end payroll outputs and employee documentation, including P60 information where applicable.
A typical payroll cycle
Your authorised contacts provide relevant employee changes, hours, overtime, bonuses, deductions and other approved changes by the agreed cut-off.
We review the information received, identify points that may require clarification and contact the agreed client representative where needed.
We prepare the payroll based on the information and instructions supplied. This may include pay calculations, PAYE, National Insurance, pension deductions and other agreed payroll items.
We issue the agreed payroll summary for review. This should be reviewed by the authorised client contact before final processing.
You confirm approval, or identify any adjustments that need to be considered. Changes after cut-off may not always be possible in the same payroll cycle.
Following approval, we provide the agreed payroll outputs, including payslips, reports and the relevant RTI activity included within the service.
The payroll cycle is recorded in line with the agreed process, and we prepare for the next reporting period.
The details that deserve attention.
Payroll can be affected by more than salary. The following are examples of information that may need to be captured correctly, where relevant to your workforce and agreed service:
- New starters and new tax-code information
- Employees leaving during a pay period
- Changes to salary, contracted hours or hourly rate
- Overtime, bonuses, commission and allowances
- Holiday pay and agreed absence information
- Statutory Sick Pay and family-related payments, where included
- Student loans, attachments of earnings and other deductions
- Salary-sacrifice arrangements, where included and supported
- Pension contributions and scheme settings
- Changes to employee bank details, supplied securely
- Benefits or expenses information that may need separate treatment
The more clearly this information is submitted, the more efficient and reliable the payroll process can be.
Process payroll
Step 1 of 2
Review payroll summary
Download summary
Process payroll
Step 2 of 2
Confirm employee changes
Please review each of the 30 employees included in this pay period.
Payroll approved
Payslips are being prepared.
View payroll summary
A payroll summary before the point of no return.
Before final processing, we provide the agreed payroll summary for the client’s review and approval. This does not make payroll slower; it makes responsibility visible.
A provider should not ask you to trust a number you have not been given the opportunity to review.
Reporting should be useful after pay day, too.
Payroll information can support more than just payslips. Depending on the agreed service scope, we can provide reports that help you reconcile payroll, review pay costs and maintain internal records.
Typical management outputs may include
- Payroll summary reports
- Department, cost-centre or location reports
- Gross-to-net summaries
- Deduction reports
- Pension contribution schedules
- Payment summaries
- Payroll journals for finance teams
- Starter and leaver reports
- Year-end payroll information
Report availability, format, frequency and any additional work should be agreed before the service begins.
What we need from you
- Accurate and complete payroll instructions by the agreed cut-off
- Timely details of starters, leavers and changes
- Approved variable-pay information, deductions and adjustments
- Correct pension-scheme and payment information
- Authorised review and approval of the payroll summary
- Prompt notification of errors or changes identified after approval
The questions that make implementation easier.
Before moving a payroll to Axiom, we will want to understand:
- Who provides payroll instructions?
- Who has authority to approve the final payroll?
- How are variable payments currently collected and checked?
- What happens when a change arrives late?
- How are employee documents and payslips currently delivered?
- Which pension provider and scheme arrangements are in place?
- What reports does the finance team need after payroll?
- Are there unusual pay elements, deductions or workforce arrangements?
- Is there a specific date by which a new provider needs to be live?
These are not obstacles. They are how we build a service that fits the business rather than forcing the business into a generic workflow.
PAYE payroll questions
Yes. A small payroll still needs a reliable timetable, correct information and appropriate handling. We will discuss the practical requirements and scope before providing a proposal.
We can discuss payroll arrangements involving different frequencies or payroll groups. The final scope will set out which payrolls are included, the data cut-offs and the agreed charges.
Contact us as soon as possible. The available options depend on the timing, the nature of the issue, whether processing has been finalised and whether an HMRC or pension action is already underway.
The communication route will be agreed during onboarding. In many cases, payroll instructions and queries are coordinated through nominated employer contacts to protect accuracy, authority and confidentiality.
We can discuss report requirements during scoping. Bespoke reporting may be included in the agreed service or quoted separately, depending on the work involved.
